Friday, March 1, 2013

Managing Multiple Tasks

I sat in my home office reflecting on the week ahead.  As I was reviewing my calendar and the responsibilities I had for that week I quickly realized that I had a multitude of tasks for which I was responsible.  People were counting on me to be well prepared.  I had a weekly staff meeting, two sermons to prepare, two leadership classes to teach, a mastermind group to lead, a  meeting with a new young pastor I am mentoring to lead a new church we are planting, plus a number of other responsibilities.

I immediately thought of Ecclesiastes 3:1 which says, “For everything there is a season, and a time for every matter under heaven.”  How do I balance the meetings on the calendar with phone calls that need to be made, the sermons that have to be written, and so many other tasks that call for my attention?  I knew, especially for that week, I needed to be a good steward of my time.

Four Tips For Keeping Your Life In Balance

Set Your Priorities
A  simple to-do list does not work when you have so many responsibilities.  You need to have a prioritized to-do list.  You must constantly be asking and answering the question, "What matters most?"  You need to identify what is really most important.

Get it Together
In other words, “Get organized.”  You need to find a system that works for you.  I use Google Calendar and Google “Go Tasks” to help me keep it together.  It does not matter what system you use.  What matters is that you have a system that works for you.   Some people can use notes on index cards very effectively.

Learn to Delegate and Empower
There are some things that only you can do.  There are many things that you do not have to do.  When you have weeks like mine described above, you can't do everything that needs to be done.  Therefore you must delegate some tasks, including important ones, and empower others to accomplish them so that you are able to focus your time and attention on what is most important.